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Structuring your day for maximum impact

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The way to structure your day and ensure you accomplish all that you need to do is to start the day by planning it. First thing in the morning, make a list of things to accomplish during that day. As you accomplish those things, cross them off the list. Obviously, new projects and deadlines will crop up during the day and you need to add these to your list.

Use the first part of the day to reading your emails and voice-mails that have accumulated overnight. Pass the ones that are not priority but ensure you do not forget them. Those that are a priority, put in your list to do and cross them off as you do them. I usually focus on the priory ones right away and either answer them or delegate and put them into a pile of done items as well as cross off the list.accomplish all that you need to do is to start the day by planning it. First thing in the morning, make a list of things to accomplish during that day. As you accomplish those things, cross them off the list. Obviously, new projects and deadlines will crop up during the day and you need to add these to your list.

Next, tackle all the big projects and scheduled meetings and conferences for the day. These should be on your calendar and to do list. This way, you can have a handle on your time as well as things to do. Usually, I print a copy of my day calendar with times and check off things as they get done. Using a unified calendar such a Google or Outlook calendar allows you to mark key things and print out each day as you need it. Alarms to the calendar will ensure you know what is next on your agenda and nothing falls through the cracks.

At the end of the day, review the list and the things that didn’t get done and add them to the list for tomorrow. This way, you can ensure all things to be done are part of your daily list and nothing will get forgotten.

What is your structure??

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